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* This transcript was compiled from uncorrected Closed Captioning.
[00:00:07]
GOOD EVENING, LADIES AND GENTLEMEN, AND WELCOME TO TUESDAY NIGHT'S MEETINGS. WE HAVE THREE MEETINGS TODAY PUBLIC FACILITIES AUTHORITY, A WORK SESSION AND THEN REGULAR COUNCIL MEETING. I AM JOHN PAULSON. I'M THE MAYOR PRO TEM. I SIT IN WHEN THE MAYOR IS NOT HERE. HE'S A BIT UNDER THE WEATHER TODAY, SO HE DECIDED TO STAY HOME AND AT LEAST HE'S NOT.
WHATEVER HE'S GOT, HE'S NOT PASSING ON ALL OF US. SO HOPE HE GETS BETTER SOON. WITH THAT,
[I. Call to Order]
I'M CALLING THE MEETING TO ORDER FOR THE PUBLIC FACILITIES AUTHORITY FOR TUESDAY, MARCH 17TH, 2026. SECRETARY, PLEASE MAKE THE ANNOUNCEMENTS AND CALL THE ROLL. GOOD EVENING. JUST A REMINDER TO EVERYONE IN ATTENDANCE. PLEASE SILENCE ALL CELL PHONES AND OTHER ELECTRONIC DEVICES AT THIS TIME. AS I CALL ROLL. PLEASE CONFIRM YOUR ATTENDANCE. CHAIR, RUSTY PAUL'S ABSENT MEMBER JOHN PAULSON HERE. MEMBER. MELODY KELLY HERE. MEMBER MELISSA MUELLER HERE. MEMBER. FRANK ROBERTS, MEMBER. MARY FORD HERE. MEMBER. ANDREW CZYNSKI. IS[III. Approval of Meeting Agenda]
THERE A MOTION TO APPROVE THE MEETING AGENDA? CHAIR PRO TEM, I MOVE THAT WE APPROVE THE MEETING AGENDA FOR THE PUBLIC FACILITIES AUTHORITY FOR TUESDAY, MARCH 17TH. DO I HAVE A SECOND? SECOND? ANY DISCUSSION? ALL IN FAVOR, SAY AYE. AYE. MOTION PASSES. NEXT,[IV. Approval of Meeting Minutes]
THE MOTION TO APPROVE THE MEETING MINUTES. DO I HAVE A MOTION? YES. I WANT TO MAKE A MOTION TO APPROVE. I'M JUST GOING TO MAKE A MOTION TO APPROVE THE MEETING MINUTES.AGENDA ITEM PFA 2026-01. WE HAVE A MOTION. DO I HAVE A SECOND? SECOND AND WE HAVE A SECOND. ANY DISCUSSION? HEARING NONE. ALL IN FAVOR I MOTION PASSES. MOVING TO NEW BUSINESS.
[VI. New Business]
WILL THE SECRETARY READ THE FIRST ITEM? THIS IS AGENDA ITEM NUMBER 4202602. CONSIDERATION OF RESOLUTION TO APPROVE A CONTRACT AWARD TO REEVES YOUNG FOR CONSTRUCTION MANAGER AT RISK FOR FIRE STATION NUMBER ONE AND FIRE STATION NUMBER FOUR, AND TO AUTHORIZE THE NEGOTIATION OF A CONTRACT FOR THE SAME AND TO AUTHORIZE THE PUBLIC FACILITIES AUTHORITY GENERAL MANAGER TO EXECUTE THE CONTRACT. THIS IS PRESENTED BY DIRECTOR OF FACILITIES AND CAPITAL CONSTRUCTION DAVE WELLS. GOOD EVENING, CHAIRMAN PAULSON. MEMBERS OF THE PFA. TONIGHT, I BRING YOU BEFORE BEFORE YOUR RECOMMENDATION TO AWARD CONTRACT WITH REEVES YOUNG FOR THE CONSTRUCTION OF FIRE STATIONS ONE AND FOUR, THE CITY CONDUCTED A TWO STEP SOLICITATION PROCESS TO SELECT A CONSTRUCTION FIRM WITH THE CAPACITY AND DEMONSTRATED EXPERIENCE TO PROVIDE CONSTRUCTION MANAGER AT RISK SERVICES FOR THE CONSTRUCTION OF TWO NEW FIRE STATIONS. FIRE STATION ONE, LOCATED AT 1425 SPALDING DRIVE AND FIRE STATION FOUR, LOCATED AT 5275 ROSWELL ROAD. ON DECEMBER 10TH, 2025, THE CITY ISSUED A REQUEST FOR QUALIFICATIONS TO SOLICIT STATEMENTS OF QUALIFICATIONS FOR FROM HIGHLY QUALIFIED AND EXPERIENCED FIRMS TO PERFORM THE SERVICES DESCRIBED IN THE RFQ. RESPONSES WERE DUE ON JULY 22ND. THE CITY RECEIVED RESPONSES FROM THE FOLLOWING EIGHT FIRMS BRAXTON COOK COMPANY, BENNING CONSTRUCTION COMPANY, CARROLL DANIEL CONSTRUCTION COMPANY, HOAR CONSTRUCTION LLC, HOGAN CONSTRUCTION GROUP, LLC, JOHN W SPRATLIN AND SON LLC, MANHATTAN CONSTRUCTION COMPANY, LLC, AND REEVES YOUNG, LLC. AN EVALUATION COMMITTEE CONSISTING OF THE FOLLOWING CITY PERSONNEL EVALUATED THE RESPONSES USING THEIR CRITERIA ESTABLISHED IN THE RFQ. MY SAVE MYSELF, DAVE WELLS, CHIEF SANDERS, THE CITY'S FIRE CHIEF, AND RICHARD COLLINS, THE CITY'S CONSTRUCTION MANAGER, BASED ON THE EVALUATION CRITERIA OUTLINED IN THE RFQ, SEVEN FIRMS WERE DETERMINED TO BE QUALIFIED AND WERE INVITED TO PARTICIPATE IN THE SECOND PHASE OF THE SOLICITATION PROCESS. ON FEBRUARY 3RD, THE CITY ISSUED A REQUEST FOR PROPOSAL TO THE SEVEN QUALIFIED FIRMS TO SOLICIT PROPOSALS FROM THE SEYMOUR SERVICES. PROPOSALS WERE DUE ON FEBRUARY 18TH. THE CITY RECEIVED PROPOSALS FROM ALL SEVEN FIRMS. THE EVALUATION COMMITTEE REVIEWED THE REVIEWED AND SCORED THE PROPOSALS BASED ON THE FOLLOWING CRITERIA ESTABLISHED IN THE RFP PROJECT. UNDERSTANDING AND APPROACH 10% SCHEDULED STATEMENTS OF SERVICES, 10% PROJECT MANAGER AND PROJECT TEAM. 25%.PRE-CONSTRUCTION SERVICES 25%. AND QUALITY ASSURANCE. QUALITY CONTROL AND SAFETY WAS 10%.
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AFTER REVIEWING THE TECHNICAL SERVICES, WE OPENED UP THE FEE COSTS, WHICH WERE 20%. THE FOUR HIGHEST RANKED FIRMS. FOLLOWING INITIAL EVALUATION WERE AS FOLLOWS. REEVES YOUNG WAS TOP SCORER ON TECHNICAL SERVICES AND LOWEST PRICE. JOHN W SPRATLIN WAS SECOND WITH THE HIGHEST PRICED, HOGAN THIRD AND CARROLL DANIEL CONSTRUCTION WAS FOURTH. FOLLOWING THE INITIAL SCORING OF THE PROPOSALS, THE FOUR HIGHEST RANKED FIRMS WERE INVITED TO PARTICIPATE IN A FORMAL INTERVIEW PROCESS PRESENTATION WITH THE EVALUATION COMMITTEE ON MARCH 2ND. DURING THE. DURING THE INTERVIEWS, EACH FIRM WAS GIVEN 30 MINUTES TO PROVIDE AN OVERVIEW OF ITS PROPOSED PROJECT TEAM. RELEVANT EXPERIENCE, APPROACH TO PRE-CONSTRUCTION SERVICES AND OVERALL PROTECTION PROJECT DELIVERY STRATEGY. EACH FIRM ALSO ADDRESSED QUESTIONS FROM THE EVALUATION COMMITTEE TO CLARIFY ASPECTS OF ITS PROPOSALS. FOLLOWING THE PRESENTATIONS, THE DISCUSSION AMONG THE EVALUATION COMMITTEE MEMBERS, REEVES YOUNG, LLC WAS DETERMINED TO BE THE HIGHEST RANKED FIRM. SEVERAL FACTORS CONTRIBUTED TO THE DETERMINATION, INCLUDING THE FOLLOWING. REEVES YOUNG'S PROJECT TEAM IS LED BY A PROJECT EXECUTIVE WITH MORE THAN 25 YEARS OF MUNICIPAL CONSTRUCTION EXPERIENCE AND EXTENSIVE EXPERIENCE. CONSTRUCTION, CONSTRUCTING PUBLIC SAFETY FACILITIES INCLUDING FIRE STATIONS AND OTHER MUNICIPAL BUILDINGS. THE PROPOSED PROJECT TEAM MEMBERS HAVE PREVIOUSLY WORKED TOGETHER ON MULTIPLE PROJECTS, DEMONSTRATING STRONG COLLABORATION AND ESTABLISHED WORKING RELATIONSHIPS THAT CONTRIBUTE TO EFFECTIVE PROJECT DELIVERY. THE FIRM HAS SUCCESSFULLY COMPLETED SEVERAL PROJECTS WITH THE CITY, INCLUDING FIRE STATIONS, TWO AND FOUR POLICE HEADQUARTERS, FLEET AND VETERANS PARK. THEY HAVE PREVIOUSLY COLLABORATED WITH HUSSEY GAY BELL, THE ARCHITECT SELECTED FOR THIS PROJECT AND BRING EXTENSIVE EXPERIENCE WITH THE CONSTRUCTION MANAGER AT RISK DELIVERY METHOD, CONSISTENTLY DELIVERING PROJECTS ON SCHEDULE AND UNDER BUDGET STAFF'S RECOMMENDATION TO THE PUBLIC FACILITIES AUTHORITY IS TO APPROVE A RESOLUTION TO AUTHORIZE A CONTRACT AWARD TO REEVES YOUNG, LLC FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE CONSTRUCTION OF THE NEW FIRE STATIONS ONE AND FOUR. THANK YOU. YOU'VE HEARD THE REPORT BY OUR DIRECTOR OF FACILITIES. WHAT'S THE DESIRE OF OUR MEMBERS? ALL RIGHT. MEMBER PAULSON OR CHAIRMAN PRO TEM PAULSON, I WANT TO MOVE APPROVAL OF AGENDA ITEM PFA2026-02. THIS IS A RESOLUTION, A RESOLUTION TO APPROVE A CONTRACT AWARD TO REEVES YOUNG FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR FIRE STATION NUMBER ONE AND FIRE STATION NUMBER FOUR, AND TO AUTHORIZE THE NEGOTIATION OF A CONTRACT FOR SAME AND TO AUTHORIZE THE PUBLIC FACILITY AUTHORITY GENERAL MANAGER TO EXECUTE THE CONTRACT. WE HAVE A MOTION BY DOCTOR KELLY. DO YOU HAVE A SECOND, SECOND, SECOND BY MISS MUELLER. ANY DISCUSSION? I HAVE JUST A QUICK QUESTION. ASSUMING THIS PASSES TONIGHT, WHAT SORT OF TIMELINE ARE WE ON FOR CONSTRUCTION? IF YOU I'M SORRY IF YOU'VE ALREADY SAID THAT TO TO BEGIN CONSTRUCTION. YEAH. SO FIRE STATION FOUR WILL GO FIRST AND WE'RE EXPECTING TO BE IN THE GROUND SOMETIME IN AUGUST. AND THEN FIRE STATION ONE WILL BE ABOUT TWO MONTHS BEHIND THAT. OKAY. AND CONSTRUCTION WE'RE LOOKING AT 24 MONTHS ACTUALLY. WE'RE HOPING TO HAVE THE CONSTRUCTION FINISHED BY NEXT DECEMBER FOR FIRE STATION FOUR AND ONE. OKAY.DECEMBER 27TH, DECEMBER 27TH. YES. OKAY. ALL RIGHT. THANK YOU. ALL RIGHT. THANK YOU. ANY FURTHER DISCUSSION? YEAH, JUST A COUPLE QUESTIONS. THANK YOU FOR GOING THROUGH THE DETAILED REVIEW PROCESS THAT YOU ALL DID TO SELECT THIS ONE. CAN YOU DESCRIBE THE NEXT STEPS FOR THE NEIGHBORHOODS SURROUNDING FIRE STATION FOUR TO SEE THE DESIGN AND HAVE THE REVIEW OF THAT PROCESS? YES. BY THE END OF THE MONTH WE SHOULD HAVE 3D RENDERINGS. AND THEN THE CHIEF WITH THE ARCHITECT WILL BE MEETING WITH THE NEIGHBORHOODS. SO SOMETIME IN APRIL, PROBABLY APRIL, MAY TIME FRAME MAY. OKAY. THANK YOU. ANY FURTHER DISCUSSION? HEARING NONE, I CALL THE QUESTION. ALL IN FAVOR OF AGENDA ITEM 20. HANG ON A MINUTE. PFA 2020 602 RESOLUTION
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TO APPROVE CONTRACT AWARD TO REEVES YOUNG FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE FIRE STATION. NUMBER ONE AND NUMBER FOUR AND FOR NEGOTIATIONS TO CONTRACT FOR THE SAME. AUTHORIZE PUBLIC FACILITIES AUTHORITY MANAGER TO EXECUTE THE CONTRACT. ALL IN FAVOR, SAY AYE. AYE. ALL OPPOSED? THE MOTION CARRIES. GO AHEAD. DAVE. ALL RIGHT. THERE IS NO FURTHER. OKAY. THERE WE GO. NO FURTHER BUSINESS. IS THERE A MOTION TO ADJOURN? CHAIR PAULSON, I MOVE ADJOURNMENT. MISS MUELLER MOVES ADJOURNMENT. DO I HAVE A SECOND? SECOND. ANDREW SHINSKY IS A SECOND ON* This transcript was compiled from uncorrected Closed Captioning.